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Free State Department of Education

PPN 2027 — ONE-PAGE FILE CHECKLIST

SENZILE COMBINED SCHOOL • EMIS 440404259 • LEJWELEPUTSWA DISTRICT • FREE STATE

01 COMPULSORY DOCUMENTS

Final 2027 staff establishment letter & schedule
2026 staff establishment for comparison
Signed minutes of formal staff consultation meeting
Signed attendance register — consultation meeting
Proof all educators were notified of consultation
Educator profiles for every possible additional educator
Draft PO18 form per potentially excess educator
Invitation to identification meeting + union proof

02 CURRICULUM & STAFFING EVIDENCE

Current curriculum and subject offering plan
Learner numbers, classes per grade/subject
Current timetable, allocations & projected 2027 timetable
Workload schedule — periods, subjects, grades
Qualifications, majors & experience of affected educators
Complete educator profile per dept/phase/grade/subject
Written, evidence-based reasons for each identification

03 SCHOOLS LOSING POSTS

Complete PO18 profile per identified educator
Proof ELRC Collective Agreement 4 of 2016 applied
Recorded reasons for each identification
Proof no educator identified for sick/incapacity leave
List of all IALL/ad hoc/additional posts & status

04 SCHOOLS GAINING POSTS & VACANCIES

Subject/grade/curriculum profile — each gained post
Subject/grade/curriculum profile — each vacant post
Prepared PO20 form per gained/vacant post

05 KNOWN EXITS FROM SERVICE

Official proof of retirement, resignation, promotion or termination — confirmed no later than 30 June 2027

06 RETENTION REQUESTS

Signed retention request letter & full motivation
Basis: learner growth or curriculum needs
Summary of allocations, records, majors & periods
Total periods, class allocation & learner registers
Current timetable & proposed new timetable
Relevant SA-SAMS evidence for learner growth

IMPORTANT: A retention request does not suspend the PPN process. Until written approval is received, the school may not refuse the movement of an educator declared additional.

Tick each box once the document is collected, verified and filed. Full document details: File Index.